Presentation Methods
27th EAAAI 2026 Presentation Methods
TBA
The Conference will follow a hybrid format, enabling full interaction between on-site and remote participants. Presenters will be able to present their papers using one of the four available presentation methods.
The available presentation types for each paper will be:
- On-site (Physical) Oral Presentation
- On-site (Physical) Poster Presentation
- Online (Remote) Presentation
- Virtual Presentation (via Video)
Each format will require a different presentation approach, as described in detail below.
Papers presented through On-site (Physical) Oral Presentation will be physically presented at the conference venue.
This option refers to the typical Oral – On site presentation. Each presenter will have 15 minutes to orally present his/her work to on-site and on-line conference participants.
On-site Oral Presentation will take place in the conference auditoriums at MAICh, Chania – Crete, Greece.
Presenters will not be able to use their own laptops. Instead, a conference-provided Windows laptop will be available to all presenters during their presentation. That laptop will be connected to the on-line conference room, and it will broadcast the presentation to on-line users. Presentations will therefore need to be prepared in PowerPoint (PPT/PPTX) or PDF format, using standard fonts (e.g., Arial, Times New Roman) to ensure compatibility.
Audio will be provided through a wireless microphone, allowing clear transmission to both on-site and remote participants.
All presentation files will have to be submitted at least 10 days before the conference, in order to be checked for technical compatibility. On-site submission will not be supported.
The presentation duration will be 15 minutes in total, including Q&A. Presenters will be required to strictly follow the assigned time limits.
All presenters will be encouraged to prepare a pre-recorded video presentation (maximum duration of 15 minutes) of their work. This video will provide a complete and clear walkthrough of the accepted paper, allowing the content to be communicated effectively even without live presentation. The video will be optional but recommended as a backup in case of unexpected technical issues. All video files will have to be submitted at least 20 days before the conference, in order to be checked for technical compatibility
Papers presented through On-site (Physical) Poster Presentation will be physically presented at the conference venue.
Each author should prepare and bring a printed poster in A0 size for each presented paper. Printing services will not be available on-site. Posters will remain visible for the entire duration of the assigned session.
The presenter will remain at the poster area during the assigned session and will repeatedly present their work to attendees. Presenters should be prepared to provide a concise explanation of their work, as well as to answer questions and engage in technical discussion. Posters should present a clear and comprehensive visual summary of the research, emphasizing key contributions, methodology, and results, using readable fonts and well-structured visual elements.
Papers presented through Online (Remote) Presentation will be presented by their authors remotely by using their own equipment regardless of their location.
Presenters will be required to join their assigned session on time and be ready to present when scheduled. It will be their responsibility to ensure that their audio, video, and internet connection function properly.
The presentation duration will be 15 minutes in total, including Q&A. Authors will be required to strictly follow the assigned time limits.
All remote presenters will be required to prepare a pre-recorded video presentation (maximum duration of 15 minutes) of their work. This video will provide a complete and clear walkthrough of the accepted paper, allowing the content to be communicated effectively even without live presentation. All remote presenters will be required to prepare and submit a pre-recorded video (maximum duration of 15 minutes). The video will be required as a backup, ensuring that the presentation can still be delivered in case of connectivity or technical problems and will not replace the live presentation under normal conditions.
All video files will have to be submitted at least 20 days before the conference, in order to be checked for technical compatibility
Papers presented through Virtual Presentation (via Video) will be presented exclusively through a pre-recorded video.
There will be a strict limit to the number of papers that will be presented through Virtual Presentation. This option will be only available to papers that require long presentation time (more than 15 minutes – oversized presentation).
Instead of a scheduled session, all videos will be uploaded to a conference repository, which will be accessible through the conference website. Participants will be able to watch the presentations asynchronously at any time.
The submitted video will serve as the official presentation of the paper. By submitting a virtual presentation, all authors do accept that their video will be made publicly available through the conference website. Video will remain available even after the conference dates and there will be no removal option.
Authors will need to ensure that their video clearly includes their name, affiliation, and contact information, so that attendees will be able to reach out for questions or further discussion.
The video should clearly and comprehensively present the research work in a self-contained manner. There will be no strict duration requirement or fixed time limit, and the length may vary depending on the content and needs of each paper.
All video files will have to be submitted at least 20 days before the conference, in order to be checked for technical compatibility